Global · Any business
Proforma invoice template
A proforma invoice is a quote in invoice format — it commits neither party until the buyer confirms. Common in export, wholesale and B2B services. Use this template to send a proforma, then convert to a full invoice when the order is accepted.
Ateliers Bloom
Invoice
Bill to
Maison Verte SARL
44 Rue de Rivoli
Paris, France
Invoice #
INV-0001
Date
2026-07-27
| Description | Qty | Rate | Tax | Amount |
|---|---|---|---|---|
| Handwoven cotton throws (Style A) — carton of 20 | 5 | $480.00 | 0% | $2400.00 |
| Freight — CIF Le Havre | 1 | $640.00 | 0% | $640.00 |
Subtotal$3040.00
Tax$0.00
Total$3040.00
What to include
- The word 'PROFORMA' clearly on the document
- Validity period (usually 15–30 days)
- Description, quantity and quoted price
- Shipping terms (Incoterms — FOB, CIF, DAP)
- Payment terms (advance %, balance on shipping)
- A note that this is not a tax invoice
FAQ
Is a proforma legally binding?
No — it's a good-faith quote. The buyer can accept or reject without obligation.
Can I convert a proforma to a real invoice?
Yes. In Ascend, send an Estimate and convert to Invoice in one click when the customer accepts.
Related templates
Do this for every invoice, automatically
Ascend keeps your invoices, tracks payments, sends reminders and hooks up Stripe, Razorpay and UPI. Free to start.